Legal documents

Last updated 2 October 2026 · Workfolio is published by Form and Function Works Ltd, Kenya. These documents govern every use of the software and of the services the vendor hosts. Print

Using Workfolio — registering an institution, installing the server or apps, hosting or using an online portal, or asking for the web hosting package — means accepting these documents. They are written for institutions in Kenya and refer to Kenyan law; an institution elsewhere should read them with its own law in mind.

What is where

• Terms and Conditions of License — the license to use the software: one institution per license, no copying, sharing, resale or reverse engineering; the confidential web hosting package; keys and codes; term, termination and remedies; warranty and liability.
• Privacy Policy — what personal data the vendor itself collects (registrations, support, hosted portals and backups, the website) and what the software collects on an institution's behalf; cookies; rights under the Data Protection Act, 2019.
• Data Processing Agreement — for institutions whose online portal or backups the vendor hosts: the vendor as processor, the institution as controller, security, sub-processors, breach notice, retention and deletion.
• Acceptable Use Policy — what users of an institution's Workfolio (staff, trainees, applicants) may and may not do with it.

In the software

Every account accepts the Terms and the Privacy Policy on first sign-in (the Terms & Privacy gate); the sign-in page and the landing page link here. An institution may show its own additional policies to its users through its notice board and documents.

Questions: contact Form and Function Works Ltd through the Workfolio website.